PTO Meeting May 9th, 2026 @ 9AM in HMS Library

Attendees

Allyson Small Julie Holt Susan Harris Beth Dean

Amanda Abele Heather McMann Crystal Michalak Amy Martin Michelle Ross Katherine Erhardt Kristen Ramirez Katie Hundley Christine Johnson Penie White Jessica Hooper Dan Hollandsworth

Dana Finch Randy Stolle

Welcome - The meeting was called to order by Allyson Small at 9:05 AM. Julie Holt motioned to approve the meeting minutes from April, and Amy Martin seconded the motion. All were in favor, and the motion carried.

President’s Report - Allyson Small thanked everyone for the volunteer work with the PTO this school year. She acknowledged a table of books that the PTO was able to help purchase with a donation the PTO previously made. 

Treasurer’s Report - Julie Holt presented the financial statement from April. Beth Dean motioned to approve the statement, and Amy Martin seconded the motion. All were in favor, and the motion carried. Julie assessed the budget and determined the amount we have to spend and the amount we want to carry over for next school year. The PTO wants to carry over $6000. We should have $6,000-$8,000 left to spend on other school needs.

Principle/Administrator’s Report - Mr. Stolle has enjoyed the recent teacher's appreciation treats and the PTO involvement. He is excited to report that the HMS varsity baseball team is going to the state tournament next week. He also mentioned that there are a couple runners that advanced to the state track meet. He informed us that HMS and Woodland Middle School were the top two schools in the drive away hunger campaign for the third year. We won overall bringing in 39,000 pounds of food. Fiesta de hornets was epic. We made $3000 more than previous years. The ice cream machine was a huge success and brought in extra funds for school needs.  

Committee Reports  

• VP of Events - Katie Hundley has the 8th Grade Formal tomorrow. There have been 150 tickets sold.  She is doing dance prep after school today and Saturday. She has a signup asking for volunteers to help before, during, and after the dance. 
• Membership - Crystal had nothing new to report.
• Hospitality - Beth Dean has been busy. Christina Johnson has been more involved since she is taking over hospitality. They had coffee and donuts on Monday, custard on Tuesday, Big Bad Breakfast on Wednesday.  Thursday was a hydration station with reusable cups, drinks and snacks. Today, every staff member on campus will be given gift cards for staff appreciation. There will also be another treat planned on the last day of school.

• Corporate Sponsors - Amy Martin met with Alex. They are working together to develop the best sign and the best materials that will last long term for the outdoor building.  

• Communications - Gia Rickman continues to post info on the Facebook PTO page.

• Front Office/Badges - Charlena was not present.

• Copy Room - Nothing new.  The copy room signup link on the HMS PTO Facebook page. 

• Spiritwear/School Supplies - Allyson said the spirit wear sale was low. School supply flyers went to the elementary schools, and there are signs in the car rider line. 

• Beautification - Katherine Ehrhardt held a student council day for campus beautification. They replanted flowers in the planters. She wants to update the courtyard.

• HMS Athletics - Amanda Abele

• Concessions - Amanda Abele has plans to raise money on snacks in order to have more proceeds to share with the volunteers. She thanked all the people that have volunteered.

• Lost and Found - Nothing to report.

New Business

• Allyson provided a list of the 2026-2027 PTO Board Positions. Julie Holt motioned to approve the board members for next school year. Amy Martin seconded the motion. All were in favor and the motion carried.

Upcoming Dates

• May 9th - 8th Grade Formal 
• May 21st - Last ½ Day of School

Beth Dean motioned to adjourn the meeting at 9:57AM. Chrisine seconded the motion. All were in favor and the motion carried. 

Addendum 

• After the meeting, there were a few staff requests that were addressed on the PTO Facebook page. First, Mrs. Winters requested $498 to be used towards professional development for one week of classes at MTSU. Second, Vogt requested help in purchasing concert chimes and they are costly. Third, Coach Coners has asked the PTO to split the cost of a new shed for the baseball field.  Allyson said we have the funding to pay for Mrs. Winters professional development and $3000 to help purchase chimes for the school. Julie Holt motioned to approve $498 for professional development and $3000 towards chimes. Beth Dean seconded the motion. All were in favor, and the motion carried.
• Lastly, there are requests for the remaining funds including reallocating surplus ($1054.64) from the previous sound system to teacher morale, donating $1200 towards a new pitching machine for softball, $1000 for “put in” cups to decorate the fence between the sports field and practice field, and $1500 donation for teacher moral outing and professional development. Amanda Abele motioned to approve the above mentioned items. Beth Dean seconded the motion. All were in favor, and the motion carried.

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