PTO Meeting Minutes

August 13, 2018



Tammy K., Chasity H., Christina T., Carrie B., Tiffani M., Angie B., Amelia M., Susan P., Stephanie M., Sophia M., Tammy W.,

Susie P., Dr. Ralston, Assistant Principal



Call to Order by Tammy , president (4:35 PM)

  • Introductions around room


President’s Report

  • Great rising nights for returning students

  • Sold almost all spirit wear!

  • 32-33 people invested online thru FB

  • Invest ends Sept 30th for main push

  • Initial meeting with teachers went well. Dinner provided each back to school night

  • PD speaker was received well by teachers.


Treasurer’s Report

  • Corporate sponsors for $5500. $1788 In spirit wear $6600 from invest already

  • Expenses: PD for staff, updated scoreboard for football field, landscaping front of school, staff hospitality ($8900 total)

  • Motion to approve financials: Sophia Moore, second by Angie 


Principal’s Report

  • Teachers feel very positive about PTO this year.

  • Incentive to join sunshine and joining PTO – lunch off campus once in spring and once in fall.

  • Painting the sign outside blue from the brown


Committee Reports

  • VP events – DJ booked for Glow Party. Looking for picture ideas instead of person previously used. Possibly creating photo booth instead of backdrop.

    • Need to consider getting general photo form for photo permissions.

    • Send forms out after Labor Day and must return Friday before party. Dr Ralston will check on this and get back to Tammy

    • Could issue picture tickets to keep photographer’s cost down.

    • Dance Through Decades in November (Nov 2nd)


  • COPY ROOM : Working on schedule. Set date for badges.  Committed to date for year.


  • HOSPITALITY: Dinner for teachers last week (3 days) – Snacks on Work Day –

                       September is Fiesta Theme for Teacher Luncheon

                            Teacher Appreciation – April 29th – May 3rd


  • SPIRIT NIGHT: One Spirit Night once a Quarter.

                      Potentially: Trampoline place, paintball, 2 restaurants (alternate them)


  • CORPORATE SPONSOR: Banner arrived and ready to hang. Great job on Sponsors this year! Sending out thank you notes to all Sponsors


  • COMMUNICATIONS: Follow us on Facebook. 


  • BEAUTIFICATION: Thompsons Station Church coming in Sept for work day.

                                                Can we paint the break room? Can offer service hours to High School


  • ATHLETICS: Will get Sports Schedules to Board.  Will put Concessions Sign on Stage

                                      In Gym. Considering Cross Country – they want clock – could save

                                      Concessions for a couple years to raise funds ??

                                      Make a motion to buy clock.  Tammy K made motion and

                                      Carrie B seconded.



Unfinished business

  • Spirit wear Online Store set up as we speak. Order by Student’s name and Homeroom. 

  • Live by Thursday, hopefully. Run for a little over 2 weeks – til Sept 1st.


New Business

  • How are we communicating to new teachers?

  • Dr Ralston can send out an email from PTO to explain how the copy room works for teachers. Chasity has form from prior year that she will share with Amelia.


Upcoming Dates

  • Set up for Glow Party right after school. (3pm) Clean up after Dance. (8pm)

  • Anything for FB or newsletter goes to Tammy K first


Adjourned by Tammy. (5:25 pm)

Upcoming Events

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